AI Workflow Automation for B2B Companies
The Ops Autopilot

Your business is losing 10–20 hours a week to work a machine should be doing.

You feel it every time you open your laptop and the same tasks are sitting there again. Lead follow-up. Onboarding emails. CRM data entry. Reporting. The work that's never urgent — but always there. We find exactly where it's happening and build the automations that handle it for good. In 2–3 weeks.

Book your free Workflow Drain Audit
The Problem

The real cost of running manually

It's not just the hours. It's what those hours are costing you. Every week you're not automated:

  • You're personally involved in tasks that could run in the background.
  • Follow-ups fall through the cracks and warm leads go cold.
  • Your team spends half their time on admin, not work that moves the business.
  • You stay up later than you should, handling things that should handle themselves.
  • Nothing works when you're not there.
3.7×

The research is clear: for every $1 invested in AI automation, businesses return $3.70. The ROI isn't the question. The barrier is always time, trust, and finding someone who will actually build it properly. That's what The Ops Autopilot is for.

What You Get

Built, live, running in 2–3 weeks

Workflow Drain Audit

We map your entire operation and identify the top 5 processes eating the most time. You'll see exactly where the hours go — often for the first time.

3–5 Custom AI Automations

Built specifically for your workflows using n8n, Make.com, or Zapier. Not templates. Not generic setups. Your exact processes, automated.

Lead Follow-Up System

Automated sequences that follow up with leads on your behalf — personalized, timed, and connected to your CRM. No more warm leads going cold.

Client Onboarding Automation

From signed contract to fully onboarded client — welcome emails, form collection, task creation, team notifications — all automated.

CRM Integration + Lead Routing

Leads routed to the right person, tagged correctly, and logged automatically. Your CRM stays current without anyone manually updating it.

Content Repurposing Pipeline

Turn one piece of content — a podcast, a call recording, a blog post — into five outputs. One input, five outputs, automated.

Monthly Optimization Call

Every month we review what's running, what could run better, and what new automations would save the most time next.

Pricing

Fixed price. Clear scope. No surprises.

The Ops Autopilot
$3,500 setup
then $1,500 / month
Build timeline2–3 weeks
Hours saved10–20 hrs/wk within 60 days
Minimum commitment1 month after setup
Toolsn8n · Make · Zapier

What setup covers

Workflow Drain Audit
Full automation design and build (3–5 workflows)
Testing, debugging, and go-live
Documentation and SOPs for every automation

What the retainer covers

Monthly optimization and updates
New automation additions (1–2/month)
Monitoring and error handling
Monthly performance call

Want automation without a retainer? The one-time setup is available as a standalone. Ask about it on the call.

The Fit

The Ops Autopilot is right for you if…

  • You're a B2B founder or operator doing tasks that could be automated — and you know it.
  • Your team spends more than 30% of their time on administrative or repetitive work.
  • Your CRM is either never updated or updated manually.
  • Leads are falling through the cracks because follow-up doesn't happen fast enough.
  • You want to grow without hiring more people to handle more manual work.
In Practice

Real automations. Real time savings.

New leadCRM entry + Slack ping + follow-up sequence launched
Signed contractOnboarding sequence + task creation + team assignment
Content recordedAuto-transcribed, repurposed into 5 formats, scheduled
Invoice paidReceipt sent + project kickoff triggered + portal updated
Support ticketTagged, routed, acknowledged in under 60 seconds
Weekly KPI reportPulled from GA4, CRM & Ahrefs → formatted + emailed

What would you do with 15 extra hours every week?

Book a free Workflow Drain Audit. We'll map where your business is losing time, show you the automations that would fix it, and give you a clear picture of what a build would look like — before you commit to anything.

Book your free Workflow Drain Audit

30 minutes · Real audit · No obligation

FAQ

Real questions from B2B founders about AI workflow automation

The full build — Workflow Drain Audit, blueprint, build, testing, debugging, documentation, and go-live — takes 2–3 weeks. What determines the timeline is the complexity of your existing tools and the number of integrations required, not our process. We've never gone over 3 weeks on an initial build.
Almost never. If a human can follow a decision tree to do something, a machine can follow a decision tree to do it. The challenge is usually mapping the logic clearly before building, not the automation itself. That's exactly what the Workflow Drain Audit is designed to surface. The "too complex" objection usually comes from a bad experience with a Zapier template, not a proper custom build.
Zapier is a great entry point for simple, linear connections. We build on n8n and Make.com because they handle complex branching logic, error handling, AI-powered decision making, and high-volume workflows that Zapier doesn't do well. You absolutely can do this yourself — but your team is already at capacity, and what takes us 2 weeks takes most founders 6–12 months to figure out and trust. We've already made the mistakes.
Every automation we build includes error notifications, fallback logic, and monitoring. When something breaks, you get alerted immediately — not three weeks later. The ongoing retainer specifically covers monitoring, error resolution, and optimization. If something breaks outside normal hours, we have a response protocol. This is one of the main reasons the retainer exists.
DIY automation usually fails for one of three reasons: the tool wasn't right for the complexity, the automation was built without proper error handling, or it was abandoned before it was fully tested. We use professional tools, build with error handling from day one, and don't hand anything over until it's been stress-tested. Zapier templates break when edge cases hit. Custom-built automations are designed for your exact edge cases.
No. We build automations around your existing stack — whatever CRM, email platform, project management tool, and communication tools you already use. We've integrated with hundreds of tools. The only time we'd recommend a tool change is if your current tool fundamentally can't do something you need, and we'd tell you that during the audit before charging you anything.
Research shows $3.70 returned for every $1 invested in automation. For a B2B company saving 10 hours/week at a $150 effective team hourly rate, that's $6,000/month in recovered productive time. The $3,500 setup fee pays back in the first month. The $1,500/month retainer costs less than 10 hours of founder time — which is what we save in the first week. The math isn't complicated once you frame it correctly.